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Best Document Scanners for Small Business

Are you looking for the best document scanner for small business and confused which one is best? Don’t worry we are sharing the list of best document scanners that are selected after proper research and seeing different customer reviews and ratings.

Every business either it’s large or small they should have a document scanner to keep its documents in digitized form and send important documents quickly to anyone when it is required. In this guide, we also discuss the pros and cons of each scanner so you can easily know which scanner is best for me, and we hope after reading this scanner guide you will get some great info.

List of Best Document Scanner for Small Business

NamePages per minutePrice
Epson ES-40035 Check Price
Brother Document Scanner25 Check Price
Canon Photo and Document Scanner6 Check Price
Fujitsu Duplex Scanner30 Check Price
Brother Duplex Scanner5 Check Price
Canon imageFORMULA R40 Office Document40 Check Price
Xerox Flatbed Document Scanner25 Check Price
Epson Portable Scanner25 Check Price

1. Epson ES-400


This duplex document scanner comes with plenty of great specifications, perfect for small business offices, and it is easy to use. The scanning quality is excellent and comes with 600 DPI resolution, the maximum scanning speed is 35 ppm (pages per minute), and capture both sides in one pass.

It has a 50-page auto document feeder, which is enough for small businesses, and on this scanner you can also easily scan ID cards, long pages, and many more. This EPSON scanner comes with intelligent color, image adjustment technology, and included a TWAIN driver, so it is also compatible with most document management software.

Another great feature of this business scanner is, it has optical Character recognition (OCR) which creates searchable PDFs and editable excel, word files. Its paper feeding system is great, so you can smoothly do your scanning work and due to the scan to cloud option, you can also share the scanned documents to google drive, dropbox etc.

Coming towards the conclusion, this scanner gives you excellent scanner results, the scanning speed is decent enough for a small business and comes with a USB 3.0 connectivity port, dynamic skew correction, and having EPSON scan smart software.

  • 50 pages ADF
  • Scanning speed is great
  • Clear scanning result
  • OCR Included
  • Space-saving design
  • Scan to cloud is not fast

2. Brother Wireless Document Scanner 

Best Document Scanners for Small Business


This scanner offers fast document digitization. You can easily scan your required documents both single and double side in a single pass up to 25 ppm (pages per minute). On this scanner, you can scan up to 34” long documents, receipts and also images with excellent scan quality. It has 20-page auto document feeder which is decent enough.

The display is touchscreen and it comes with an auto-start scan feature that works excellent, simply drop your required documents into the feeder, and all the other work done by this scanner.

It supports different scan-to destinations paths such as email, file, cloud services, USB, and many more. This scanner is compatible with Windows, Linux, and MAC and it has a dedicated card slot from which you can easily scan your business ID card and images.

Due to its image optimization and text enhancement feature, this small business scanner helps you in text enhancement, image rotation (for PC only), automatic color detection, and also helps in bleed through prevention and in background removal.

So overall this is one of the best document scanner for small business, provide you excellent scanning results and also compatible with different operating systems. The text enhancement feature is great and comes with a good quality touchscreen display.

  • Excellent scanning speed
  • Scan double side
  • Easy to Use
  • Optimize images and text feature
  • Does not scan directly to cloud services (need software)

3. Canon Photo and Document Scanner

Best Document Scanner for Small Business


If you are looking for best portable scanner for small business then this is one of the best scanner for you in a limited budget. It has easy to use operation and it comes with send to cloud feature due to which you can easily upload photos and other documents to your cloud account.

It provides a maximum optical resolution up to 4800 x 4800 dpi and has a 48-bit vivid color depth, which produces 281 trillion possible colors. This best scanner for small business comes with an auto document fix feature that employs automatically area-by-area correction for excellent scanning and easy to view the result.

If we talk about its speed it scans color size letters in approximately 10 seconds and comes with an auto-scan mode which automatically recognizes the type of original then scans and saves with a suitable setting, on a single scan button.

From its five EZ buttons, you can easily perform a scan, copy, send to the cloud, and also create PDF files faster. Its plugging is very easy because it’s required only one USB cable for both power and data. Coming towards the conclusion, this scanner comes with plenty of excellent specifications such as it has easy to use operation, having an auto document fix and its color scanning is great.

  • Excellent for small business
  • Auto Document Fix feature
  • Excellent Resolution
  • Quickly scan document
  • Not good for mac operating system
  • Not for heavy use

4. Fujitsu Scanner (best Scanner for Office documents)

best Document Scanner for Small Business


This best scanner for small office has double side scanning feature and comes with advanced paper feeding system. So you can easily scan your business documents, receipts and photos.

Its scanning speed is 30 ppm which is enough for small businesses office and it has a 50-page automatic document feeder. The optical resolution of this scanner is 600 dpi provide you excellent scanning result and its design is also great. It has 4.3 inches touchscreen display from which you can easily scan your documents to your required destinations, for example, laptop folder, google drive, dropbox, and many more according to your requirements.

You can easily connect this best small office scanner with a WIFI or USB cable. Its built-in software automatically cleans up your documents with automatic cropping and also delete the blank pages and optimized the contrast. Some other features are, it has optical character recognition (OCR) so you can easily find your required documents, having a grayscale, color, and Monochrome scanning mode, and the color of this scanner is white.

  • Fast and efficient.
  • Double-sided scanning option
  • Initial set up was not easy
  • Expensive

5. Brother Portable Scanner

Best Portable Document Scanner


Want to buy best portable scanner for your business which you can also use it in travelling, then this scanner is for you. It has lightweight and duplex (double side) scanning capability.

In single-side scanning, it scans 8 pages per minute and scans double-sided documents up to 5 pages per minute either it is color or black and white. On this scanner, you can scan documents up to 8.5 inches wide and 32 inches long.

This scanner produces both color and black/white scans up to 600 X 600 dpi resolution, and the look of this scanner is great due to its sleek design. Weight is less than 1 pound and it is 12 inches in length which you easily keep in a briefcase and in a business bag.

You can also scan your required documents and photos to both the local and shared folders. One other great feature of this scanner is the BR-Receipts application which helps you to generate expense reports from scanned receipts and export them into QuickBook, and you can easily power it with a USB cable.

It works with all windows, Mac, and Linux operating systems. The software suite includes business card management, desktop document management, and this small office document scanner has an OCR feature.

  • Duplex scanning
  • Fast scanning
  • Excellent quality scans
  • Lightweight and portable
  • Some mac user face connectivity issues
  • Photo scan quality is not excellent

6. Canon R40 (Best Small Business Scanner)

Best Document Scanner for Small Business


Looking for the best high speed scanner for small business which has easy to set up process then this is one of the recommended scanner for your small business. Due to its easy setup process if you don’t have enough IT background still you can comfortably do the setup and it is also easy to use.

On this small business scanner, you can easily scan long documents, thick and thin documents, different business reports, receipts, and photos with excellent scanning results.

You can easily connect your office laptop or PC with this scanner and comes with a USB cable. Performance is excellent and scans both sides of color documents up to 40 pages per minute and having a decent enough automatic feeder that is 40 pages per minute, perfect for the small business office.

This small business document scanner comes with plenty of good features such as scan directly to different cloud platforms, equipped with canon capture ONTOUCH scanning software, and also having an OCR feature that helps you to create editable information.

It works with Windows, Mac operating systems and automatically adjusts the output resolution for better scanning results. So in our list of top scanners for small business, this scanner is a perfect choice for you, if you do scanning work mostly then this is one of the perfect choice for you.

  • Automatically chuck out blank pages
  • 60 sheet automatic feeder
  • Good Scan quality
  • Auto-page rotate feature doesn’t work well

7. Xerox Flatbed Scanner

small office document


Now coming towards this best small business scanner, it comes with plenty of decent specifications, ideal for small business offices, and also provides you good quality scanning results. This Xerox flatbed scanner is duplex and scans up to 25 pages per minute (PPM) at 300 DPI and having black and white, greyscale, color scanning mode. So on this scanner, you can comfortably scan different documents, passports, checks, and photos with different scanning modes according to your requirements.

It comes with an automatic image enhancement feature which provides you clear scanning result, perfect for scanning documents, and also increases the OCR accuracy. On this scanner, you can easily scan documents up to 8.5 inches wide and compatible with both window and MAC operating systems.

Due to its easy-to-use OCR tool, you can immediately convert your scan into different formats and having a fully-featured twain driver and many other important drivers. It comes with 9 presets and having one-touch scanning specification, so you can quickly scan your required documents. Some other features are, it comes with a 35-page automatic document feeder which is enough for a small business, having a scan to cloud option and the item weight is 5.95 LBS

  • Plenty of excellent specifications
  • Easy to use and affordable
  • Decent scanning speed
  • Space-saving design
  • Great value for the price
  • Installing software is little-bit difficult
  • Not for heavy use

8. Epson Portable Scanner

Best Document Scanner for Small Business


This is another best portable scanner for small business, gives you fast scanning speed in both single and in double side scanning. It gives you scanning speed up to 25 ppm/50 ipm.

It has a 20-page auto document feeder and from this scanner, you can easily send your scanned documents to your cloud storage account. You can use its AC power if there is no USB power from your laptop or computer.

It has built-in optical character recognition which helps you to create searchable PDF, editable excel and word files. Due to its Epson image processing technology, this scanner helps you in the auto crop, skew correction, and in a blank page, background removal.

  • Excellent scanning quality
  • Compatible with Most Office Software
  • Best for small office
  • Average edge detection
  • USB cable is only 3 feet long
Buying Guide for Scanner

When you are buying a scanner for your small business keeps the following factors in mind.

  1. The first consideration is when you are buying a scanner is, for what purpose you need a scanner. You want to scan only documents or you can also use it for images also.
  2. The scanner should be easy to set up and easy to use. If you want to buy a scanner for photos go for a scanner that is specifically designed for images because it gives you a high resolution and enhanced colors for images.
  3. If you scan a lot of documents go for a scanner that scans a high number of pages in a minute and having a large automatic document feeder. Are you travel a lot and you need a scanner in traveling then a portable scanner is an ideal choice. If you scan documents rarely you can buy a normal scanner that has a low price.
  4. When you are buying a scanner first check is it compatible with your operating system or not because many users face compatibility problems. Especially If you are Mac or Linux user first check its compatibility because many scanners don’t work fully with Mac and Linux so before buying first ask from the manufacturer.

Conclusion of Best Document Scanner for Small Business

Buy a scanner that scans double side pages, easily scans long documents, receipts, ID, and business cards. If you also want to buy a scanner that scans images with great quality go for a scanner that has excellent image scan quality. Thanks for reading this article, we hope you like this guide and get some valuable information about the above scanners.

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